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Online RFP

Please complete the following form or email sales@meetgrandrapids.com with your Request for Proposal.

PLEASE ENTER CONTACT INFORMATION

*Required items

Prefix*
(Mr., Mrs., Ms., Dr., etc.)

First Name*

Last Name *

Organization *

Address *

Address

City*

State/Province*

Postal Code*

Phone*

Fax

Email*

Web Site

Organization Type*

Organization's Headquarters City*/State*

Meeting Name*

Response to RFP needed by*
(MM/DD/YY)

Meeting Held

Decision Date*

Meeting Management Company

Meeting Type/Scope*
Type	Scope

Preferred Meeting Dates* (MM/DD/YY)			Alternate Meeting Dates (MM/DD/YY)
Start	End		Start	End

Total Attendees/Room Blocks*
Attendees	Peak Night Rooms	Rate Range

Requested Room Blocks	Day 1	Day 2	Day 3	Day 4
Requested Room Blocks	Day 5	Day 6	Day 7	Day 8

Largest Meeting Setup	Concurrent Breakout Rooms
for Number of Attendees	Number of Rooms

On-site Food/Beverage Functions			Off-site Food/Beverage Functions
	Number of Functions	Largest Function Attendance		Number of Functions
	Number of Meals	Largest Meal Attendance

Preferred Arrival / Departure Days		Alternate Arrival / Departure Days
Arrival	Departure	Arrival	Departure

Preferred Location / Facilities (Check all that apply)
Convention Hotel	Airport
Conference Center	Citywide
Downtown	Suburban
Other

Comments

Type of Show	Number of Booths	Gross Exhibit Area (Sq. Feet)

Exhibit Move In/Out Days
Number of Days - In	Number of Days - Out

Show Open Dates
First Day	Last Day

PLEASE ENTER MEETING HISTORY
Past Start Date(s)	Past End Date(s)	City	Name of Hotel / Facility	Convention Center (Y/N)	Total # People	Total Rooms	Peak Rooms	Average Rate

PLEASE ENTER OTHER FUTURE MEETINGS
Future Meeting Start Date(s)	Future Meeting End Date(s)	City	Name of Hotel / Facility	Convention Center (Y/N)	Total # People	Total Rooms	Peak Rooms	Average Rate

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